Taith is an international learning exchange programme established to create life-changing opportunities for people in Wales to learn, study and volunteer all over the world.
We embed an international approach into every level of our education system. Taith is for people in every part of Wales, and in every type of education setting. The sectors eligible for funding are:
Taith is the data controller for the programme with Cardiff University and contracted third parties being the data processor where appropriate.
To help you understand how your personal data is being processed Taith has set out in its data protection notice what information it holds, why it is required, the legal basis for processing and who that data may be passed to. You can also find out how your information is secured and how long it will be retained. Our notices:
When you sign up to our mailing list, the category of personal data that we will be using for this service is:
Register of interest – International partners
When you register your interest as an international partner on behalf of your organisation, the categories of personal data that we will be using for this service are:
Funding applications/funded projects
When you make an application for funding on behalf of your organisation, the categories of personal data that we will be using for this service are:
Grant assessor applications
When you make an application to be a grants assessor, the categories of personal data that we will be using for this service are:
Participants of funded projects
We collect the following compulsory pieces of information for all participants who take part in our exchange activities.
We also request optional information about:
For Incoming or Outgoing Exchange Study Placement
Taith require additional and reconfirmation of compulsory information when taking part in exchange activities so that staff and third parties delivering on behalf of Taith, can provide appropriate support and ensure the health and safety of all participants and staff. These include:
1Disability, gender and ethnicity information will not be shared with third parties but will be used in an anonymous form for research connected to the programme.
2Free school meal and knowledge of relatives attending university is not essential but allows us to report on the number of participants who are potentially the first in their family to go to university
3Asylum seeker status and experience of the care system is not essential, but it allows us to report on under-represented groups and to provide priority access to some events. It will not be shared with third parties but will be used in an anonymous form for research connected to the programme.
We collect data on individuals for the following main reasons:
The legal basis for processing applications to participate in the Exchange Programme and to receive Grant funding is Performance of a Contract.
Encouraging wider participation in education in Wales and promoting Wales and Welsh Culture is a key component of the Welsh Government’s education policy and is represented in the University’s civic mission. Taith processes personal data as it is necessary for it to perform a task in the public interest and for its official functions.
The legal basis for processing special category data is on the basis that it is in the substantial public interest and is necessary for statistical purposes to monitor equality of opportunity in accordance with the Equality Act 2010.
The legal basis for processing the use of photographs and marketing communications is Consent.
We do not process any data without explicit consent from the parent/guardian for children aged 16 and under who are still in compulsory education.
We will retain participants’ data in accordance with Welsh Government requirements for a minimum of 12 years from the end of the funding period of 2027 and will destroy personal data as soon as Welsh Government instruct us to do so.
Paper records are held in secure office and electronic records on a secure online database for a period of 12 years after an event, with data reviewed annually on 31 August.
Data shared/linked with third parties for research purposes will remain within the third-party databases for the lifetime of the third parties’ projects, as individuals are no longer identifiable.
Who will your personal data be shared with outside of Taith?
If you have indicated you consent to receive marketing material, personal data will also be shared with Blue Stag a marketing company who will be supporting, the establishment of the Taith website and may send marketing communications on behalf of Taith.
Personal Data will be shared with relevant educational providers to facilitate your application to participate in an exchange programme with that educational provider.
Statistical and anonymised data will also be shared with:
Personal data (name, email address,) is held by Bluestag.co.uk, Mailchimp will process and hold data within the EU and Google may transfer your data outside of the EEA. Organisations, including Bluestag.co.uk, processing personal data on behalf of the programme are bound by a Data Processing Agreement which will outline their obligation to process personal data in accordance with all Data Protection legislation.
Personal data relating to applications and funded projects is held by Jotforms.com. Jotforms will process and hold data within the EU and Jotforms may transfer your data outside of the EEA. Organisations, including Jotforms, processing personal data on behalf of the programme are bound by a Data Processing Agreement which will outline their obligation to process personal data in accordance with all Data Protection legislation.
Under the GDPR you have rights relating to your personal data which could include: to object to the processing of your personal information, to access, to rectify, to erase, to restrict and to port your personal information. For further information please refer to https://www.cardiff.ac.uk/public-information/policies-and-procedures/data-protection/your-data-protection-rights
Please contact email@example.com to make the request.
Data protection legislation requires Taith to keep your information secure. This means that your confidentiality will be respected, and all appropriate measures will be taken to prevent unauthorised access and disclosure. Only members of staff who need access to relevant parts of your information will be authorised to do so. All personal data which is stored electronically will be subject to password and/or other security restrictions, while paper files will be stored in secure areas with controlled access.
Some processing of data may be undertaken on the behalf of Taith by an organisation contracted for that purpose. Organisations processing personal data on behalf of the programme will be bound by a Data Processing Agreement which will outline their obligation to process personal data in accordance with all Data Protection legislation.
If you are unhappy with the way in which your personal data has been processed you may in the first instance contact:
ILEP Ltd Data Protection Officer
30-36 Newport Road
If you remain dissatisfied, then you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:
Information Commissioner’s Office