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Taith Pathway 1 Mobility of Participants 2024

Schools Version 1.0, January 2024

7. What happens if your application is successful

Plant sy’n eistedd wrth ddesg ystafell ddosbarth. Mae'r rhan fwyaf yn gwisgo siwmper las a het. Mae merch ifanc mewn crys du yn eistedd wrth ochr un o'r bechgyn.

After hearing your application has been successful, a process will begin in which you will electronically be sent your grant agreement letter and associated schedules for your organisation to read and formally approve.  These provide the details of the terms and conditions of the funding award.  Following this your first grant payment will be sent so you can start planning your project.  More detailed information on the contracting and payment process and project management can be found in section 7 of the Programme Guide.

7.1. Project Management

The Taith team is always available provide support to Grant Recipients on the day to day management of their Taith projects through webinars and one to one support. However, below there is a summary of a few elements you will need to consider as part of your project management plans.

7.1.1 Selecting participants

Grant Recipients are responsible for selecting participants for mobilities. The selection process must be transparent, coherent, fair, and documented. The profile of participants must correspond to the eligibility criteria set out in this Pathway 1 Guide.

7.1.2 Paying participants

Grant Recipients are responsible for paying a grant for travel and subsistence to their participants. Grants can either be paid to participants directly or travel and accommodation can be booked on their behalf. Grant recipients must ensure however that participants receive their full financial entitlement (the full unit cost) for travel and subsistence whether they are paid directly or if arrangements are made on their behalf.

7.1.3 Third Party Providers

It is permissible for Grant Recipients to use the services of third party providers to support the project with planning and logistics. All agreements with third party providers must ensure that each participant will still receive their full financial entitlement for travel and subsistence, either by direct payment by the Grant Recipient or payments on their behalf. Any Taith funding given to a third party provider which is not used wholly for the participants’ travel and subsistence, e.g. staff costs, operational costs or overheads must come from organisational support funding; travel and/or subsistence rates cannot be used for this purpose. Grant Recipients must receive written assurance to this effect from any and all third party providers with whom they work, evidence of which may/will be required as part of an audit.

7.2. Additional funding

Once successful and in the process of planning projects, grant recipients can apply for additional funding for the following:

  • Green travel
  • Exceptional Costs (including, Travel to a UK Transport hub – learner participants only).
  • Inclusion Costs (100% of eligible inclusion costs for participants with Additional Learning Needs (ALN) and/or disabilities, 100% of actual costs for eligible additional travel related costs e.g., visas, passports, travel insurance, luggage (where necessary) for participants from disadvantaged backgrounds).
  • Organisations are eligible to receive an additional £25 Organisational Support funding per participant from an underrepresented background. This is claimed at the final reporting stage for each underrepresented participant reported.

7.3. Reporting

All Grant Recipients will be required to report on the Taith projects, and details of the reporting requirements will be provided within your Grant Agreement letter and schedules. As a minimum there will be a live reporting document for you to record all mobilities once they have occurred, as well as interim and final reports.

All grant recipients will be required to attend an initial meeting with Taith prior to the commencement of any project activities. Regular meetings will be required there after (details will be provided in the Grant Agreement letter). The purpose of these meetings is to support Grant Recipients in the delivery of their projects and to ensure that Taith’s grant requirements are met.

7.4. Certificates of Expenditure

All Grant Recipients who receive Grant awards in excess of £50,000 must complete a certificate of expenditure.  Please note that this must be completed by an independent accountant or external auditor and will incur a cost. A Grant Recipient’s organisational support costs can cover this cost.