Financial controls
You will be asked to provide evidence that non-pay expenditure relating to this project has been appropriately incurred, i.e. approval of purchase orders and invoices for payment, and that payments to suppliers have been made promptly.
Examples of acceptable evidence: Standard Operating Procedures; transaction lists; budget statements; performance against better payment practice code (if grant recipient organisation is a public sector organisation)
Specific requirements for evidence / suggested additional evidence: If your organisation has an internal audit function, internal audit reports relating to non-pay expenditure may be requested and reviewed.Â
For high-risk grant recipients, where projects are still ongoing, check that the organisation remains financially viable in order to deliver the remainder of the project.
Examples of acceptable evidence: Budget statements; bank statements; most recent annual accounts
Specific requirements for evidence / suggested additional evidence: Annual accounts are only adequate evidence if they are dated within the last three months, as an organisation’s financial position may change over time.