7. What happens if your application is successful
If you are successful in receiving funding, you will become a Grant Recipient. You can find information on what happens if your application is successful on our website here. To help you understand what to consider before applying for funding, we have put below a brief summary of some of the things you will need to do as part of your project management plans. The Taith team is always available to provide support to Grant Recipients on the day-to-day management of their Taith projects through webinars and one-to-one support.
7.1. Project Management
7.1.1 Selecting participants
Grant Recipients are responsible for selecting participants for mobilities. The selection process must be transparent, coherent, fair, and documented. Participants must meet the eligibility criteria set out in this Pathway 1 Guide, section 4.3.
7.1.2 Paying participants
Grant Recipients are responsible for paying a grant for travel and subsistence to their participants. Grants can either be paid to participants directly, or travel and accommodation can be booked on their behalf. Grant recipients must ensure that participants always receive their full financial entitlement (the full unit cost).
7.1.3 Third Party Providers
We strongly encourage organisations to plan and design their own projects. By doing so, they can ensure that the project is tailored to their learners’ needs and delivers the greatest learning opportunities and impact.
Taith aims to ensure that public funding has a direct impact on participants. The purpose of the funding is to support international exchange activities and should primarily go towards participants’ costs. Costs allocated for travel, subsistence, and additional funding must not be used to pay third-party costs. Organisational Support (OS) is included in the budget to enable the applicant organisation to resource the management of the project.
Grant recipients may use the services of third-party providers to support the project with planning and logistics. However, Organisational Support is the only Taith funding that can be allocated to a third-party provider, and we ask that no more than 25% of your Organisational Support is given to third-party providers.
A third-party provider is defined as an organisation that arranges, coordinates, or facilitates any part of the project in exchange for payment, and that is not eligible to apply as an organisation or as a member of a consortium.
Third parties should not manage the project, but we understand that there are instances where applicant organisations may need some support, and OS costs can contribute to this.
Examples of how third parties might support a project
Arranging travel and accommodation
Helping to find an international partner
Assisting with completion of reporting information
Examples of how third parties cannot support a project
Writing a funding bid to Taith (this is the responsibility of the applicant organisation)
Taking part in mobilities as Taith-funded accompanying persons, staff, or learners
Acting as the main point of contact with Taith
Managing the project
All agreements with third-party providers must ensure that each participant receives their full financial entitlement for travel and subsistence, either through direct payment by the Grant Recipient or payments made on their behalf. Any Taith funding given to a third-party provider that is not used wholly for participants’ travel and subsistence (e.g., staff costs, operational costs, or overheads) must come from Organisational Support funding; travel and/or subsistence rates cannot be used for this purpose.
Grant Recipients must obtain written assurance from any third-party provider confirming compliance with these requirements. Taith may request evidence of this as part of an audit.
7.2. Additional funding
Once successful and in the process of planning projects, grant recipients can apply for additional funding for the following:
- green travel
- exceptional costs (including Travel to a UK Transport hub – learner participants only)
- inclusion costs (100% of eligible inclusion costs for participants with Additional Learning Needs (ALN) and/or disabilities, 100% of actual costs for eligible additional travel related costs e.g., visas, passports, travel insurance, luggage (where necessary) for participants from disadvantaged backgrounds)
- organisations will receive an additional £25 Organisational Support funding per participant from an underrepresented group. This is claimed at the final reporting stage for each underrepresented participant reported
You can find more information about additional funding in section 5.4 above.
7.3. Reporting
All grant recipients will be required to report on their Taith projects. Details of the reporting requirements will be provided within your grant agreement letter and schedules. As a minimum, there will be a live reporting document for you to record all mobilities once they have taken place, as well as interim and final reports.
There will also be a requirement for grant recipients to have an introductory meeting with the Taith team and attend other meetings with Taith throughout their project duration.
Taith participants are required to complete a survey following their mobility to provide feedback on their experience. We will send the survey links out to you to forward on to your participants. If online surveys are not suitable for your participants, we have a range of other options to enable them to provide feedback.