FAQs Pathway 1 2022
Beneficiaries can make changes to their project throughout its delivery where these are needed. Full details on change request rules can be found in Schedule 8 of your Grant Agreement Letter, and in the guidance found on the Change Request form. If the change is outside of the threshold in Schedule 8, the change will need to be approved by Taith. Further information can also be found under the Project Change Request section.
As evidence for all subsistence and travel expenditure, for all participants (both outward and inward), a statement, declaration, or certificate of attendance should be signed and dated on the last day of the mobility by the sending or receiving organisation, confirming the name of the participant, the purpose of the activity and the confirmed start and end date. A template for this can be found here. Expenditure for Green Travel, Exceptional Costs (2022 only) and Inclusion Support will need to be approved and authorised by Taith through the Additional Funding request process. These are actual costs, which must be supported with a valid receipt (or equivalent). Without this, no payment will be made by Taith.
We understand that gathering certain types for participants who require additional funding can be difficult for a number of reasons. In circumstances where necessary evidence can’t be provided or obtained, we would require organisations to provide us with details of the internal processes used to identify participants from disadvantaged backgrounds. This could either be through a wellbeing department or pastoral care team providing the necessary confirmation, but for organisations who don’t have similar specialist departments, we will require a certificate signed by Taith project lead, the participant and the parent/carer where applicable.
Requests for additional funding can be made to Taith for Green Travel, Exceptional Costs and Inclusion Support, no more than 30 days after a mobility takes place. The application form and guidance to apply for additional funding can be found in the Additional Funding section of the Grant Recipient area.
It is generally expected that inward mobility participants will receive Group 1 subsistence rates, and a travel grant at the same level as the rates defined for the equivalent outward mobility.
For all sectors other than Higher Education, if a partner organisation for an outward mobility does not want to participate in a reciprocal visit, other partners can be identified. For HE only: For Pathway 1 (2022) projects, Higher Education Beneficiary organisations have the flexibility to introduce a flat rate for incoming mobilities, which must be applied in a fair and consistent manner and stand up to audit scrutiny. Inward mobilities must match both the outward mobility including, the destination country and the partner organisation.
The funding for inward participants is directly dependent on the number of participants included in the outward mobilities. If the number of outward participants reduces, then the amount of funding projects can have for inward mobilities will also reduce. If you choose to host more inward participants than outlined in your application form, you will not be awarded any additional funding.- Eligible Expenditure refers to the amount of Grant (typically based on a unit rate) that can be used in relation to the delivery of Grant Activities, and the type of expenditure permitted by Taith under this Agreement. Eligible Expenditure includes:• Subsistence for learners, staff and accompanying persons.• Travel grants (not including Green Travel).• Other costs such as course/training fees and virtual exchanges development costs (note that these are based on actual costs up to a maximum limit ).• Organisational Support for the Grant Recipient (for both outward and inward mobilities).Organisational Support payments are a contribution to any cost incurred by the organisation(s) in relation to activities in support of learner and staff physical and virtual mobility, both outward and inward.Under each project, £330 will be provided per participant for the first 100 participants. From participant number 101 and onwards, £195 will be provided per participant. The calculation of Organisational Support is based on the total number of outward and inward mobilities per project and cannot exceed the original approved budget.Eligible costs under Organisational Support include, but are not limited to,:• Language course, to support language learning of the host country• Networking, social and cultural events for mobility participants within the host country• Cultural trips within Wales organised for inward mobility participants• Contribution towards insurance and visa fees• Events to promote participation in Taith• Promotional materials, including those produced by mobility participants• Taith ambassadors’ activities• Staff costs required to run the project• Contribution to cover staff backfill, e.g., supply teachers• Additional passport or visa costs• Use of experts• Storage of personal items• Top-up qualifying eligible costs where unit cost contribution is insufficient i.e., travel and subsistenceExamples of ineligible expenditure will include, but is not limited to (where applicable):• conference fees or travel to attend international conferences.• costs that need to be paid regardless of Taith funding being received, such as rent or utility bills.• planned periods of absence e.g. maternity/paternity leave, career break.• researcher salaries or stipends.• costs associated with research, including consumables, bench fees, overheads or other ancillary costs.• any costs incurred in relation to inward mobilities at a level in excess of the maximum permitted (i.e. 30% of outward mobilities actually achieved).• capital purchasesMore information can be found on this in Schedule 6 of your Grant Agreement letter.*Update OS amount for P1 2023 onward
- As per the Grant Agreement letter, the Beneficiary is required to complete a variety of reports throughout the lifetime of their project. The reporting requirements can be found in Schedule 4 for beneficiaries awarded funding under Pathway 1, round 1, or Schedule 6 for beneficiaries awarded funding under Pathway 1, round 2. The payment schedule and deadline reporting dates are outlined in Schedule 1. The reports are to be uploaded directly in to the Beneficiary’s reporting folder, where further information can be found. Templates can also be found in Reporting Guidelines section of the Grant Recipient area.
- Participants can be in receipt of multiple sources of funds to support their mobility, however, if any of those are deemed as public funds and the intent is to use them to cover the same type of costs that would also be covered by Taith (such as travel, subsistence and eligible additional costs), this would be defined as double funding and must be avoided, where possible.In cases where the Taith grant doesn’t cover the whole actual cost in question, beneficiaries can ‘top-up’ using a different source of funding up to the actual cost, but not beyond this amount.
Unfortunately, Taith is unable to offer advice or support to Beneficiary Organisations on any aspect of applying for visas. Immigration and visas to and from Wales are subject to the rules issued by the Foreign, Commonwealth & Development Office (FCDO) which must be adhered to. These are the responsibility of the beneficiary organisation to follow. Information on entry requirements for different countries can be found on the FCDO website https://www.gov.uk/foreign-travel-advice.
- Visiting multiple locations during a mobility could be permissible under certain circumstances. In the first instance, Beneficiaries should contact Taith at support@taith.wales to request visits multiple destinations. Each request will be reviewed on a case-by-case basis, but for a request to be considered, it must meet the following criteria:• The activity in the second destination/location is directly linked to the original project plans• Each location visit is the minimum number of days in duration of the mobility as per the guidelines, or the second location can be travelled to and from in one of the original mobility days• The visits are consecutive with no return travel to the UK in between• The mobilities are be in the same destination countryIt is not possible to split a long duration mobility into smaller durations to the same destination or multiple destinations even if the minimum duration is still being met. This approach is in line with one of Taith’s commitments to encourage sustainable travel in line with the Wellbeing of Future Generations Act (2015), and The Environment (Wales) Act.
Inclusivity and accessibility are key principles for the Taith programme. Requesting any kind of payment in the form of a deposit or fee from a participant could potentially create a barrier for the opportunity to undertake a mobility funded by Taith. We would therefore discourage organisations in receipt of Taith funding to charge a participant fee, whether refundable or not.
