Grant Recipient Reporting
Grant Recipients are subject to various reporting requirements. This section will detail each report type that may be necessary to complete. For details of which reports you are required to submit and when they are due please refer to, please refer to your Schedule 1- Payment Schedule Process.
Participant Report
The participant report gathers participant data for your completed mobilities. Upon completion of a mobility the participant report must be updated. The report is saved in your individual reporting folder, auidance note to help you submit your participant report. Please make sure you read through the guidance document before completing the report. All required data fields must be completed; the guidance document lists the mandatory fields. Where data is not required for a certain participant, the cell will turn grey as an indicator.
The participant report is designed to report information without identifying the participant, however, it is expected that Grant Recipients are able to identify project participants and provide further information where requested. To ensure that Grant Recipients are able to do this, it is advised that each individual participant is allocated a unique identifier (reference) so that this can be used for any queries. This can be aligned with Grant Recipients own referencing system such as a student number.
Where a participant takes part in more than one mobility, they should have the same participant identifier for every mobility recorded. This will enable Taith to report the actual number of individuals taking part as well as the number of mobilities that have taken place.
For example, if a participant is given the reference 1234 and they go on more than one mobility, the same reference should be used for the participant.
No names should be recorded within the reporting tool.
Please see a template of the report- Participant Report. For any queries, please contact the team at support@taith.wales
Quarterly/ Interim Report
Some Grant Recipients may be required to submit an interim report. Please read your Schedule 1 to know when your interim report is due. The Taith team will upload your interim report into your reporting folder and get in touch by email with a deadline to complete your report.
The report contains 5 sections these include:
Guidance– Please make sure you read through this section before completing your interim Report
Overview– This section is auto-populated with information on your project.
Progress Report– This section asks a series of narrative questions regarding your project, please answer with as much detail as possible
Spend Against Budget– Taith will complete the unit costs for the Grant Recipient using the data from the participant reports. Any actual costs will need to be completed by the Grant Recipient.
Grant Activity Reporting– Accurately complete your participant data, this should match the figures on your participant report.
Forecast– Please provide a project forecast for the remainder of your project, as accurately as you can.
Please see a template to the document here- Interim Report
Final Report
All projects will be required to submit a final report. The aim of the final report is to provide a full picture of your grant activities and to demonstrate the impact the project has had on both your organisation and the broader community. The final report must be submitted within 30 days following your project’s end date, the report will be uploaded into your reporting folder.
The final report contains:
Guidance– Please make sure you read through this section before completing your final report
Overview– This section is auto-populated with information on your project.
Progress Report– This section asks a series of narrative questions regarding your project, please answer with as much detail as possible.
Spend Against Budget– Taith will complete the unit costs for the Grant Recipient using the data from the participant reports. Any actual costs will need to be completed by the Grant Recipient and related receipts to be submitted with the final report.
Grant Activity Reporting– Accurately complete your participant data, this should match the figures on your participant report.
Virtual exchange participant data (if applicable) – where virtual exchanges have taken place, you will be required to submit the participant data here.
A template of your final report can be found here- Final Report