Additional Funding Request Process – Guidance for Grant Recipients
Under all funding pathways, there are a number of circumstances where an organisation can apply for additional funding on behalf of participants who meet specific criteria. Details on the criteria can be found on page one of the additional funding form.
Requests for additional funding should be made through the Additional Funding form. These must be submitted at least 30 calendar days prior to the mobility or project activity taking place. Requests for additional funding submitted retrospectively will only be considered in exceptional circumstances. Further clarification on this can be found in Schedule 4 of your Grant Agreement letter.
Additional Funding can be requested for the following purposes:
- Additional funding for the purposes of Green Travel
- Green travel refers to low emission means of transport for the majority of your trip
- Inclusion support for disadvantaged participants
- To help cover costs to enable disadvantaged participants to take part in a mobility
- Inclusion support for participants with Disabilities, or participants with Additional Learning Needs (ALN)
- Support for participants which is directly related to their additional needs
- Exceptional costs for expensive or remote travel, or covid-related costs
- Assistance with travel to a UK travel hub as part of an international mobility, or
- Costs to cover travel expenses to a remote area which has no established transport infrastructure
Further clarification on each of the above categories can be found on page 1 of the Additional Funding Request form.
Funding for a group mobility
If the request is for the same costs, for example several participants need additional funding for a passport, this can be completed on the same form, ensuring that all the participant references are included on the application. Alternatively, to make a request for additional funding for the same costs for several participants via email, full details of the claim and participants can be submitted via to support@taith.wales in the form of a spreadsheet. The information requested in the application form would need to be included in the spreadsheet sent via email.
Completing the form
Grant Recipient/mobility Details
When completing the form, you will be asked for your unique Taith reference number. Please ensure that you have this to hand, or you will not be able to progress the application. If you are unclear of this, please contact support@taith.wales
The name of the Grant Recipient is the name of your organisation. The contact person details should match those that we have on record. If this is incorrect or not completed, it could lead to a delay in processing the request.
Request details
We will require further information on the participant that you are requesting additional funding on behalf of. The applying organisation should provide the unique participant identifier as per the example. This is the number that should be used to identify this participant on any Taith activity, projects or mobilities they are involved in. An individual’s name should never be used.
Where possible, please provide as much information as you are able to for each relevant question. For example, if you are applying for additional funding for sustainable travel, please refer to the Taith definition of Green Travel and ensure that your request clearly identifies how the request meets this definition. Similarly, where additional funding is being requested for providing financial support to a participant with ALN, please provide as much detail as possible when asked to describe how the extra support will enable the participant to complete their mobility, which would not be possible with the funding already awarded by Taith.
Detailed Cost Estimate
All Grant Recipients are requested to provide us with details of the costs associated with their request. In cases where these costs are estimated, we require Grant Recipients to have undertaken appropriate steps to ensure that these estimates are realistic and value for money. For example, for:
- Travel costs demonstrating that the most cost-effective travel option has been selected e.g., public vs private transport. For private transport requests, 3 quotes must be provided and a justification as to why public transport is not being used.
- Three quotes per item of clothing or equipment must be included from cost comparison websites. For items such as equipment hire in the country the participant is visiting (wheelchairs, for example), we understand that an exact cost may not be known in advance and could be subject to change depending on exchange rates and the like, so please include a figure that is as accurate as possible at the time of submission.
Costs for such items as visas and passports should be checked prior to completing the form so that an accurate amount can be included. The daily rate of funding awarded to an accompanying carer, for example, would also be a known figure, as per the grant rates outlined in Schedule 4, and so an exact figure would be included in these instances.
(NB – although the description of the budget item is listed as ‘optional’, you are required to complete this information).
Declaration and Checklist
All sections of this page must be completed before submitting the form for consideration.
Documentary Evidence to be retained by the Grant Recipient making the application
To support any applications for Additional Funding, Grant Recipients should obtain and retain relevant evidence relating to the status of the participant that the Additional Funding is being claimed for. The different types of evidence required are outlined in the Operational Handbook, which can be found in the Grant Recipient Area of the website.
In addition to any evidence confirming the status of the applicant, for additional funding claims relating to costs incurred due to COVID, copies of any insurance documents and insurance claims already made should also be included with the application.
Next steps
The Taith Programme Executive will aim to process and review all additional funding requests within 10 working days. We may get in touch if we require more information or clarification on your request. If your request is approved and a contract variation is necessary, this will be sent out by the team within 15 working days and must be signed and returned by the requesting organisation within 10 calendar days.
